RECOMMENDATIONS FOR 1998-99 (Adopted by the CASAE Annual General Meeting, Ottawa, May 30, 1998)

A. MEMBERSHIP AND REGIONAL REPRESENTATION

The membership of CASAE-ACÉÉA has reached levels above 300 in the early 90's but has dropped to numbers below 100 regular members in recent years. Although our 1997-98 year was encouraging, we must continue to make special efforts to increase our membership. For their annual fees, members must receive a reasonable return in materials and services. We can strengthen our membership by retaining past members and by reaching out to new members working in the adult education field, both within the academic world and in the NGO, labour and other communities. Members require correspondence from the executive and regional representatives, news from the other regions, regular issues of the Journal and the newsletter, and information regarding the annual conference and other research related activities occurring across the country.
The following were adopted:
1. that each of the 5 regional representatives plan one event during the 98-99 year in their region. This event could be a workshop or mini-conference that includes the work of CASAE-ACÉÉA members.
2. that each of the 5 regional representatives with the support of the executive, distribute membership flyers to appropriate individuals, departments and organizations in their region during the annual campaign months of September and October.
3. that each of the 5 regional representatives create an e-mail list of all members in their region and correspond with them on a regular basis regarding CASAE-ACÉÉA matters.
4. that CASAE-ACÉÉA make a commitment to increase its membership roster to 160 members by the 1999 conference.

B. CONFERENCE 1999

CASAE-ACÉÉA has held annual conferences since its inception in the early 1980's. These conferences provide a forum for all adult educators across the country to meet and share their more recent research activities. It also provides an opportunity for students and recent graduates to describe their research for the broader adult education community. Members in good standing receive information regarding the Call for Papers, registration and accommodation through a conference planning committee. This committee is established annually and has been based in the city or region of the conference. As the Congress will be meeting in Sherbrooke in 1999, it would seem appropriate for CASAE-ACÉÉA to meet with this group. We can continue to develop partnerships with other associations and increase our awareness and support of adult education research activities in Québec.
The following were adopted:
5. that the 1999 conference of CASAE-ACÉÉA be held in conjunction with the Congress of Social Sciences and Humanities in Sherbrooke, Québec.
6. that a Conference Planning Committee of the Executive be established by September, 1998
7. that this committee undertake to send a notice to all members in good standing that includes the following: (1) the Call for Papers, (2) the time line for submitting papers and receiving acknowledgement of these papers, (3) the dates of the conference, and (4) location of the conference. These items are to be sent by October, 1998;
8. that the Chair of the 1999 Conference Planning Committee be a member of the 1998-99 Executive

C. JOURNAL AND THE NEWSLETTER

The journal represents our association's major contribution to scholarly publications in the country. The journal has 2 issues per year, one in the Fall and one in the Spring. In the past, it has been difficult to maintain a consistent level of production in part due to the number of submissions to the Journal Editorial Board. All members of CASAE-ACÉÉA bear some responsibility for the quality and quantity of research that is submitted and eventually published. We all must encourage our colleagues and students to make submissions.


The Publications Committee was established to support the work of the Journal. This year this committee will reevaluate its mandate and consider more items for review and action. The Newsletter provides an informal means of sharing research activities across the country as well as providing up-dates to members on special projects or conferences occurring in the regions.
The following were adopted:
9. that the Editor-In-Chief of the Journal be a member of the 98-99 Executive
10. that the Publication Committee submit 2 reports to the Executive during the 98-99 fiscal year (December 1, 1998 and April 1, 1999). These reports would include the following:
recommendations to enhance the quality and quantity of submissions to the Journal Editorial Board; and
other publication initiatives that could be supported by CASAE-ACÉÉA
11. that the Editor of the Newsletter be a member of the 1998-99 Executive
12. that the Editor of the Newsletter, in conjunction with the Newsletter Producer, create 2 issues of the newsletter to be mailed to members in good standing in November 1998 and March 1999.

D. INTERNET COMMUNICATION

The development of the internet as a means of communicating both through email and website postings, has supported the basic administrative work of CASAE-ACÉÉA. The four main objectives of CASAE-ACÉÉA can be further developed by applying information technologies to our research and collaborative needs. Members are encouraged to utilize existing technological resources and develop skills to maximize the functions available. It is hoped that our website will include more research activities of our members, postings of our newsletters and portions of our journal issues and in general, facilitate our ability to communicate among members in different parts of Canada.
The following was adopted:
13. that CASAE-ACÉÉA continue to develop its internet presence and encourage its members to utilize internet capabilities through the posting of research results, creating electronic conferences, and sharing information.

E. EXECUTIVE

In the past the executive has changed its composition and location every two years. Members of earlier executives were exclusively from the same region, and in most cases, the same city as the President. In later years some executives have included members from different regions. Through conference calls, listservs and regular email correspondence, broader based representation on the executive is possible, if those involved commit to using these electronic resources consistently.
For this 1998-99 term, the President and some of the executive will be in Toronto, while some members will reside in other areas of the country. This executive is committed (1) to meet each month during the academic year through a conference call medium and (2) to respond effectively to requests and queries from the membership.
To accomplish the above, the following were adopted:
14. that the Executive of CASAE-ACÉÉA for 1998-99 be made up of the following positions, as appointed by the President: President, Treasurer, Membership Chair, Editor of the Newsletter, Editor-in-Chief of the Journal, Internet Coordinator and a Counselor.
15. that the Executive of CASAE-ACÉÉA for 1998-99 make a commitment to meet once every month during the academic year and to respond to email requests within a 7 day period.

F. CONCLUSION

As CASAE-ACÉÉA enters its 18th year of supporting research activities in the field of Adult Education in Canada, it is time to recommit ourselves to ensuring a strong and effective research association that (1) supports the communication of research activities among its members, (2) produces a scholarly and timely journal for our field of study, (3) encourages the participation among adult educators in its annual conference and (4) uses creatively electronic media to foster broader participation among its members.